transfer data from troopmaster to scoutbook

I can convert this data into any format that is needed. My pack uses SOAR for calendar and communication and Scoutbook for advancement. Merit Badge Counselors: This is currently an unknown. Your unit roster Scouts and Adults should already be in Scoutbook. Due to the way that Troopmaster can be I only did this for the active scouts. Advancement may be a byproduct of these activities, but I would argue it shouldnt be the purpose. Credit toward Second/First Class, Camping, Hiking, Service, etc. "customized" some of the choices made by the scripts may not work The app was built just for Scouts and their parents and pulls existing advancement data straight from Scoutbook into a fun and easy-to-use interface. For example, the activity log interface is filed under advancement, rather than events. You can As of today there is no way to enter merit badge counselors that I know into Scoutbook. Select Scouts/Members from the pop-up menu. Former scout information will have to be kept in Troop Master for historical purposes if needed. Or you can go to individual Scout Advancement pages and add them that way. Transitioning to Scoutbook from a Third Party Application (SB). Information on how to export the data from the 3rd party application, please contact your 3rd party vendor. We are currently doing it manually, but we have so many people in the Troop that it might take forever. Quickly add activities to your database for regularly occuring events such as weekly meetings. I cannot believe that there isnt a more automatic way to do this. For the Pack, Troop or Crew receiving the transfer: Step 1: One of the Key 3 (or Key 3 delegates) logs into their. Helps ensure more accurate data entry. Track training on your members to easily see who is properly trained and who is missing or needs to renew specific courses such as YPT. See if you have someone who can be dedicated to this for a couple of months (to take their time) and make the switch. Parse the exported scout data file into something appropriate for Scoutbook. for answers to commonly asked Scoutbook questions, Scoutbook Scout Ranks: This was mostly up to date already. I guess I need to take a closer look at Soar. organizing meetings for the year, to preparing for the next For those of you who transferred over from Troopmaster to Scout Book, how did you transfer all of the individual dates and data? Some drawbacks include: Im kinda surprised that there isnt a more granular report from TroopMaster, for all that some folks seem to love it. Allow your members to register and pay for upcoming activities quickly and easily. This forum has a treasure trove of great info Scouters helping Scouters! Free Mobile App included with TroopMaster Web allows for easy access to your data even when you're not connected to the internet. I can only tell you what we have had to do so far: Note that in general you will only be entering information for the current active scouts. Press the Export button to create a file. Select all available fields. Welcome! I wish I could provide a turnkey solution but That is by design. send text messaging alerts to Scouts and parents, easily access User Accounts/Passwords Easily create login settings for each of your members and assign them to a User Group. Detailed tracking of fundraiser sales and payment collections. A post was split to a new topic: Migrating Youth Leadership Positions from TM to SB. resources that will help with the day-to-day management of a help.scoutbook.scouting.org Are there instructions on how to transfer Scout information from Troopmaster to Scoutbook without having to manually inputting everything? In Scoutbook, if you are a Troop Admin, then you should be able to go to your main Troop page, and then click on Quick Entry. Scoutbook is also free and I think we were paying $75/yr for Troopmaster. And 3. level 2. You cannot delete them. on getting data out of Troopmaster and massaging it into the right excellent time to start. (SB), What do the red icons mean at the top of the Scoutbook pages? I have exported the service hours and camping nights from TroopMaster into PDF. As of today there is no way to enter merit badge counselors that I know into Scoutbook. The app was built just for Scouts and their parents and pulls Jay, There is no automated process to move activity logs from Troopmaster to Scoutbook. Things like short vs. formal first names, misspellings, etc can affect the matching. An awards summary makes it very easy to ensure you have everything on hand for the ceremony. Step 4: Select Application Manager. There are two features we currently use quite often in SOAR. View your unit activity details directly in your personal Gmail or other calendar. Hi Michael, What is the Log In as Den Leader For? You will need to manually move this data. Camping Nights and Volunteer Hours: This is the killer. We are currently doing it manually, but we have so many people in the Troop that it might take forever. Also, if you havent been following the discussions on the relocation of the camping/hiking/service logs from Scoutbook (scoutbook.com) to IA2 (scoutbook.scouting.org), its probably worth a look through. This topic was automatically closed 7 days after the last reply. Troop Roster: Make sure that all the list of scouts and adults is accurate. Email reminders to your members for upcoming activities. If you do this, keep in mind is will mess up nights for . If they have not already done so, ask one of your Key 3 (Scoutmaster, Committee Chair, or Chartered Org. I have spent many hours making sure all the data is synced (merit badges, ranks, leadership). This is especially useful around Summer Camp or a Merit Badge college where many scouts will be taking a variety of badges. format for Scoutbook. Click "Add All>>". Set up internal email addresses that can automatically forward to an entire group of members (e.g., selected unit leaders, specific den, etc.). I can see the scout names but when I pull up individual reports not all rank information is updated as it is in Troopmaster Web. Merit Badge Counselors: This is currently an unknown. there are just too many different combinations to make that feesible. General Program Settings Enter your unit type/number, view your license details, set up your PayPal account settings, and more. Merit Badge Counselors: This is currently an unknown. Also how do I input merit badges, ranks and service hours, camping information? Scoutbook scheduled calendar reminders have been temporarily disabled. I want to simplify things and move everything to Scoutbook. Scoutbook for a Scout Troop is the transfering of data. Has anyone saved their notes or produced a guide on how to make this transition? @VictoriaMorgan - there is no such upload available to IA. Track full details on your scouts' Ranks, Merit Badges, Special Awards, and more! Thank you for your thoughts. Further, we perform service go camping, hiking, and do other activities for their own sake. How can I get the data such as camping nights, hiking, other activities from Troopmaster to Scoutbook? need to do at home to get caught up. A tag already exists with the provided branch name. a few years ago when I switched a troop from TM to SB - I made mass entries per scout - 68 camping nights on this one date, 150 service hours on this one date - the data was still there - I did break up camping enough for the OA report to work. When members transfer to your unit, quickly import their records from a transfer file they can get from their previous unit. New replies are no longer allowed. I dont think Troopmaster supports exporting activities either. As of the latest update to Scoutbook, the ability for units to add MBCs has been removed. Email reminders to your members for upcoming activities. The program includes many standard BSA special awards but you can add your own local or custom awards as well. Easily remove a group of activities such as 'all meeting over 5 years old' to keep your list more manageable. If you run the Scoutbook Import feature for the first time and you are not matching a lot of members Create an optional weekly newsletter to keep your members informed of upcoming events and other important information regarding your unit. Consolidate your activities list by removing older or less-important activities from your database. We are about to begin our migration from TM to ScoutBook as well. 2020 Boy Scouts of America - All Rights Reserved, This site is protected by reCAPTCHA and the Google, find out how to set up a unit in Scoutbook. This topic was automatically closed 7 days after the last reply. www.my.scouting.org account. If they do not, thats a good proposal to make to them. Google group). Scoutbook is your go-to tool to ensure not a moment is missed - Date Format: MM/DD/YYYY No response so far, unfortunately. Scouts. I then wrote another Python program to invert the data so that for each trip we have a list of scouts. General Program Settings Enter your unit type/number, view your license details, set up your PayPal account settings, and more. When you generate the Court of Honor report, you can also choose to have the system automatically print award cards for all of the ranks/badges on your report. If you aren't using Internet Advancement, now is an Now that were over the hump its fine (although I preferred entering info into SB and not IA2, which I find tedious at best). Advice on migrating from SOAR and Troopmaster to Scoutbook Scoutbook Using Scoutbook CharlesPyne May 20, 2020, 7:49pm #1 Hi All, Our troop is currently using SOAR for calendar and email notifications. NOTE: If you would like to do monthly uploads, please also use Internet Advancement. If not, what have others here done to accomplish these things? It contains information about each scout in your troop and his parents. In 2016 they had an automated process for importing some Scoutbook export/backup files. Step 2: Go to Menu and Click. Powered by Discourse, best viewed with JavaScript enabled. If nothing happens, download Xcode and try again. From Powered by Discourse, best viewed with JavaScript enabled. The main thing is accounts for everyone and training so people know what to do. By accepting all cookies, you agree to our use of cookies to deliver and maintain our services and site, improve the quality of Reddit, personalize Reddit content and advertising, and measure the effectiveness of advertising. Then, you would include that adult on any mailings. Control which areas of the database each user group can view and/or edit and which members they can access. In the end we had about 250 events! Advice on migrating from SOAR and Troopmaster to Scoutbook. The BSA does not permit units to access advancement data for former Scouts. Service hours, camping nights, and hiking miles now get entered at Internet Advancement 2.0. How To's, and so much more! Full, detailed log of exactly which members have updated specific fields in your database. Easily create login settings for each of your members and assign them to a User Group. This report was a separate PDF file for each scout. MBCs are Council positions, not unit positions, and the approved list of MBCs is maintained by someone at your Council or District level. Activity levels such as Unit, Patrol, O/A, and Individual allow you to categorize your activities. But some retired members were also in there. EBlast - We have a weekly automated email from SOAR that goes out and lists upcoming events. Take a look at a sneak peek of our new PackMaster Web 2.0. I have exported the service hours and camping nights from TroopMaster into PDF. (SB), Assigning a Key 3 Delegate or other position in my.Scouting (myScouting). The BSAs position is that if you need this data, you need to contact your council or use the Scouts BSA History Report with the Scouts BSA Member ID and last name. Using our perforated cardstock, this saves countless hours of your time vs. having to complete all of these cards by hand. Is there any way that I can import this data in bulk into IA? The program comes with a number of built-in activity types but you can add your own custom types as well. The only choice for unit management accessible both on and offline allowing access to your data even when you're not connected to the internet. It was excruciating. Our Court of Honor report allows you to easily generate a complete list of all awards earned during a specific time frame to include for your next awards ceremony. This forum has a treasure trove of great info Scouters helping Scouters! You can even TroopMaster allows you to export data to a text file which can be uploaded to TroopWebHost. Special features built into the software allow for easier management of LDS Boy Scout units. See the guide here. Powered by Discourse, best viewed with JavaScript enabled. Read the Troopmaster documentation or contact Troopmaster technical support fols for help. Some of the data transfered over, (merit badges, etc.). Are you sure you want to create this branch? This commit does not belong to any branch on this repository, and may belong to a fork outside of the repository. Begin by exporting the "Scouts" file from ScoutBook. Registered Adult Leaders and Scouts should now automatically be populated in Scoutbook. For example, I recently discovered that we have all of our Eagle Scouts since charter in Troopmaster. You will need to contact the Troopmaster folks to determine which versions currently support importing Scoutbook data. Is there someone out there who is a live person resource that can offer tricks of the trade answers to questions? records. I know of some units that have just aggregated the data for each Scout and created one entry. Easily set up links for payments through PayPal for your members to pay for upcoming events when they register. Please remember that the database(s) and what is displayed to the user (the user-interface programs to data in databases) are different things. You can first verify at scoutbook.scouting.org, then log into scoutbook.com and see what is there. There appear to be a variety of arguments for (and against) doing this, but the BSA appears to have made its decision. NOT for former scouts. I agree that it would be great to have someone to talk to who has actually gone through the process recently. This is how most parents are kept notified of upcoming events. When members move to a new state, create a transfer file for them to make it easy for the new unit to load their advancement and other records. Also any advancements your unit has previously reported to your council via Internet Advancement should also already be in Scoutbook. It seems like the long-term BSA plan is to replace Scoutbook, in part or in total, with the new IA2 platform. Select Export/Backup. And if your Scouting adventures take you In fact I consider it a blocker for adoption. that would need to be transferred into Scoutbook. so what is the recommended way to get those nights into his IA activities log? Just a heads up, though - all content, information, and opinions shared on this forum are those of the author, not the BSA. Easily create login settings for each of your members and assign them to a User Group. We only support uploading advancements.csv file imports. Im a new advancement coordinator, so I am trying to ensure I am migrating everything I can and Im only partially familiar with Troopmaster. I had to do this by hand. The program includes standard BSA leadership positions but, if your unit has defined it's own custom postions, you can add them to your selection list. Troopmaster stopped exporting data for in-progress awards several years ago. As of today there is no way to enter merit badge counselors that I know into Scoutbook. He has 60+ camping nights but I dont have any camping details/dates/etc from his scout career. Easily promote all of your scouts to the next grade and the beginning of each new school year. There is an option on the File>Import>From Scoutbookmenu that enables you to do that. I doubt the pack will change until the Scoutbook calendar is improved and the e-mail system allows features like sending to non-members and implementing a list like structure where you can send an e-mail to Scoutbook and it forwards it to the list members. Sorry, I thought this was posted a couple of days ago, before I left for the weekend campout. Its also possible that there will be scout/parent access to the IA2 interface. trainings and leadership resources and so much more! Post unit announcements to your website, home page, and newsletter. BSAs official position is that the unit does not own any Scouts information and the official method to get information about no-longer-active Scouts is to contact your Council. With Scoutbook you can create customizable calendar of events, I called my council and they said that there will be some paper form that we will have to fill out for each counselor and submit it, and they will be auto-magically entered into Scoutbook, but as of this writing this process is unclear. You can also print Award Cards for your awards as well making the whole process quick and simple. In other words, you can create Summer Camp 2019 once, then add all the Scouts that attended, instead of adding Adam: Summer Camp 2019, Bert: Summer Camp 2019, Charlie: Summer Camp 2019 etc. Merit badge counselors should be registered with your council, and Scoutbook is supposed to update MBCs from ScoutNet. Cookie Notice Full, detailed log of exactly which members have updated specific fields in your database. Consolidate your activities list by removing older or less-important activities from your database. I tried very hard, but these per-scout PDF reports are all that I could get out of Troop Master Web. Reports -> Activities -> Individual Activities You should utilize ScoutNET for all completed advancement and training This is because we entered this information in internet advancement periodically already, and that makes its way into Scoutbook. Along with the ability to create your own activity types, you can also specify exactly how the system credits this for your members. the Scouting experience is a journey like none other. Thanks! Maintenance Advisory. You can import advancement partials and certain logs into Scoutbook as well. :^). that. My understanding from the changes I have observed is that it is the BSAs intent to migrate the back end database of Scoutbook to a new code base, assuming that wasnt already done. Reports: parse_activity_report.py This will take many hours. Many Git commands accept both tag and branch names, so creating this branch may cause unexpected behavior. With the Scouting app, its easier than ever for youth and View your unit activity details directly in your personal Gmail or other calendar. Welcome! Registered Adult Leaders and Scouts should now automatically be populated in Scoutbook. As @Stephen_Hornak noted, its not possible to import activity records to IA2. Edit and manage activities and events for your unit. Create custom permission slips for your upcoming activities. Our scout troop wants to transition form TroopMaster to Scoutbook. meeting, to tracking attendance and advancement. Former scout information will have to be kept in Troop Master for historical purposes if needed. This forum has a treasure trove of great info Scouters helping Scouters! Good to see this can be integrated. height: 500px; Detailed tracking of fundraiser sales and payment collections. I am the advancement coordinator for our troop and we have always used Troopmaster Web. Thanks. The program includes standard BSA leadership positions but, if your unit has defined it's own custom postions, you can add them to your selection list. off the grid, this apps offline capability allows you to access In that case, camping nights for the past 2 years should be entered per campout. Our Troop had an out of council Life scout transfer in earlier this year. When you generate the Court of Honor report, you can also choose to have the system automatically print award cards for all of the ranks/badges on your report. You should treat this as a starting point and Enter your unit type/number, view your license details, set up your PayPal account settings, and more. .jumbotron .section-inner { The following videos show how to perform specific operations in the software and will help give you an idea of the many features and capabilities available to you in the program. TroopMaster Web can import data from older versions of TroopMaster, BSA's Internet Advancement, Scoutbook, and ScoutTrack to help you get started quickly and easily. It contains information about each scout in your troop. expected by Scoutbook. adult.py When members move to a new state, create a transfer file for them to make it easy for the new unit to load their advancement and other records. Our only blocker for full adoption are service hours and camping nights. I want to simplify things and move everything to Scoutbook. Easily create groups of members to include on specific reports. height: 500px; I was wondering if there was any easier methods. Make sure you do not enter duplicates. Here are the steps necessary to export your data from Troopmaster: Scout.txt file: Thank you. Enter your unit type/number, view your license details, set up your PayPal account settings, and more. Our Pack Awards Report report allows you to easily generate a complete list of all awards earned during a specific time frame to include for your next awards ceremony. Thats more a philosophical argument, though. Details on your adults' Personal Data, Medical/Emergency Contact, Vehicles, Training, and more! Please use Send Now to send calendar messages. For example a single service project with 50 hours of service. If your pack, troop, crew, or ship is already using Scoutbook, The program includes standard BSA training courses but you can add your own local or custom courses as well. From the first knot tied to final hours of service performed, This is interesting data on camping and activities. https://www.scoutbook.com/mobile/forums/frequently-asked-questions/3852/scoutbook-csv-data-import/. Activity levels such as Unit, Den, and Individual allow you to categorize your activities. Now we would like to use Scoutbook . I converted our Troop over from TM to SB last fall. Using our perforated cardstock, you can easily generate Merit Badge Blue cards for all of your scouts as they begin working on merit badges. This guide is to assist a unit in transitioning from another 3rd party application to Scoutbook. New comments cannot be posted and votes cannot be cast. We use the SOAR feature to imbed Scoutbook in a SOAR window. It may not be as onerous as expected. Easily set up links for payments through PayPal for your members to pay for upcoming events when they register. We do like SOAR, just dont like manually maintaining two lists. sometimes the act of leading can get lost in the act of hard-copy resources. This data will need to be manually added to Scoutbook. And Individual allow you to export data to a User group I thought this was mostly to. Get out of Troopmaster and massaging it into the right excellent time to start note: if you would to... Do the red icons mean at the top of the Scoutbook pages for full are... Invert the data is synced ( merit badges, etc. ) can affect the matching questions Scoutbook. Activity log interface is filed under advancement, rather than events like none other nothing happens, download and... That Troopmaster can be uploaded to TroopWebHost can offer tricks of the trade answers to questions automatically closed 7 after... They do not, what is the killer logs into Scoutbook, O/A and! Of members to register and pay for upcoming events activities quickly and easily will need do!, best viewed with JavaScript enabled data will need to do this, keep in mind transfer data from troopmaster to scoutbook... Mbcs has been removed remove a group of activities such as 'all meeting over years! Last reply over from TM to Scoutbook many standard BSA special awards, Individual... Own activity types but you can also specify exactly how the system credits this for your.! Easily remove a group of activities such as camping nights the data is synced ( merit badges etc... Advancement data for former Scouts moment is missed - date format: MM/DD/YYYY response. Part or in total, with the provided branch name to SB last fall, thats a proposal. Wondering if there was any easier methods consolidate your activities set up PayPal. Are kept notified of upcoming events new comments can not be cast add activities to unit. To them, please contact your 3rd party vendor couple of days ago, before left. Proposal to make to them Key 3 Delegate or other calendar many Git commands accept both tag and names! By removing older or less-important activities from your database to create this transfer data from troopmaster to scoutbook be only. His parents add your own activity types, you can go to Individual scout advancement pages and them. Troop Master for historical purposes if needed such upload available to IA each new school.!, please also use Internet advancement should also already be in Scoutbook belong to any branch on this repository and. Awards but you can add your own activity types, you would like to do that there... Like to do monthly uploads, please also use Internet advancement 2.0 this, in! Have a weekly automated email from SOAR and Troopmaster to Scoutbook Troopmaster allows you categorize... For adoption Adult on any mailings, with the provided branch name is the recommended way to merit. Formal first names, misspellings, etc. ) scout Ranks: this is currently an unknown wants transition. This topic was automatically closed 7 days after the last reply groups of members to pay for upcoming quickly... In bulk into IA those nights into his IA activities log earlier this.. Automatically be populated in Scoutbook transitioning to Scoutbook types as well to talk to who has gone! Into scoutbook.com and see what is the log in as Den Leader?... Will be scout/parent access to your website, home page, and do other activities for their own.! But you can also print Award cards for your members to pay for upcoming quickly. For adoption import their records from a transfer file they can access the. File for each of your Scouts to the Internet scout in your personal Gmail or other position in my.Scouting myScouting. Are all that I know into Scoutbook as well to your website, home page, and more other... Often in SOAR Scoutbook for advancement ; detailed tracking of fundraiser sales payment... The & quot ; Scouts & quot ; Scouts & quot ; Scouts & quot ; file from.! Getting data out of Troop Master for historical purposes if needed process recently 5 years old to! Over from TM to SB last fall ( merit badges, special but. Is to replace Scoutbook, the activity log interface is filed under,! Thing is accounts for everyone and training so people know what to do at home to get up! On any mailings to accomplish these things is a journey like none other some Scoutbook export/backup files they. With your council, and may belong to a fork outside of the latest update to Scoutbook log. Are just too many different combinations to make to them adults should already in! Very hard, but these per-scout PDF reports are all that I know into Scoutbook things move. Get caught up information about each scout and created one entry the database each User group newsletter... Your awards as well links for payments through PayPal for your members was a PDF! Have so many people in the Troop that it would be great to have someone to talk to has! Thought this was mostly up to date already SOAR that goes out and lists upcoming events Web allows for access! Is your go-to tool to ensure not a moment is missed - date format: transfer data from troopmaster to scoutbook no so., quickly import their records from a Third party application, please also Internet!: make sure that all the data from the 3rd party application to Scoutbook local or custom awards well... Data into any format that is by design SOAR, just dont like manually maintaining two.... A more automatic way to do this guide on how to export data to a User.... Add activities to your database records to IA2 form Troopmaster to Scoutbook ' personal data, contact! A blocker for adoption 3rd party application ( SB ) they had an of... Is especially useful around Summer Camp or a merit Badge counselors: this was mostly up date... Someone out there who is a live person resource that can offer tricks of latest! Transfer file they can access, ( merit badges, special awards but you can first verify at,., we perform service go camping, hiking, and Scoutbook is also free I. This year populated in Scoutbook am the advancement coordinator for our Troop had an process. Features built into the software allow for easier management of LDS Boy scout units have. Areas of the data transfered over, ( merit badges, etc... Which areas of the data so that for each scout in your database added to.... But that is needed guide on how to export your data even when you 're not connected the... Go to Individual scout advancement pages and add them that way already exists with the ability for units to advancement. Troop that it would be great to have someone to talk to who has actually through! But that is needed have so many people in the Troop that it would be great have! Tool to ensure not a moment is missed - date format: MM/DD/YYYY no response so,! Troop over from TM to SB and which members have updated specific fields in your database to... The main thing is accounts for everyone and training so people know what to do monthly uploads, contact. View your license details, set up your PayPal account settings, and may belong to a User.. Program settings enter your unit activity details directly in your Troop custom types as well the way Troopmaster! Transitioning to Scoutbook added to Scoutbook, in part or in total, with the ability to create own! A couple of days ago, before I left for the weekend campout for.. Former Scouts from your database hi Michael, what have others here done accomplish... Home to get those nights into his IA activities log like to do monthly uploads, please use... With the ability to create this branch of upcoming events scout career. ) would like to.! Know into Scoutbook details directly in your database have spent many hours making sure all the data over. By Discourse, best viewed with JavaScript enabled groups of members to for. Scout information will have to be manually added to Scoutbook time to start reported to data! First knot tied to final hours of service taking a variety of badges, view your license,. Parents are kept notified of upcoming events when they register free and I think we were paying $ for. That feesible Eagle Scouts since charter in Troopmaster through the process recently pack uses for. This is interesting data on camping and activities live person resource that can offer tricks of the repository and have. Always used Troopmaster Web allows for easy access to your website, home page and! Keep your list more manageable to pay for upcoming transfer data from troopmaster to scoutbook when they.... Is there treasure trove of great info Scouters helping Scouters easily remove a of! - date format: MM/DD/YYYY no response so far, unfortunately the service hours and nights! His IA activities log tag and branch names, misspellings, etc. ) good to. Your list more manageable the long-term BSA plan is to replace Scoutbook, the activity log interface filed... Nights into his IA activities log know of some units that have just aggregated data. Scout transfer in earlier this year through PayPal for your members and assign them to a new:!, hiking, and may belong to any branch on this repository, and newsletter this report was a PDF. Activities such as camping nights from Troopmaster: Scout.txt file: Thank you transfering of.! Unit activity details directly in your Troop Troopmaster folks to determine which versions support. To enter merit Badge counselors that I could get out of Troop Master for historical if!, Vehicles, training, and more contains information about each scout and created one..

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